Administrative Council Meeting Minutes

January 19, 2006

PRESENT: Sherrie Cottrell, Rich Hill, Glen Hollingsworth, Bruce Bedingfield, JoAnne Gregorash, Amy Johnson, Jim Naatz, Nona Schlinker, Shirley McDaniel, Carolyn Meneely, Marshall Nystrom, Jerry McDaniel, Marianne Rogenski, Jill Wood-Naatz, Pastor Bill Shaw, Sharon Clermont, and Cathy Mottar.

Opening:

· The meeting opened at 7:15p.m. with a prayer given by Pastor Bill.

· Jerry McDaniel provided the devotion for the meeting. Rich requested a volunteer for next month’s meeting devotion for which Amy Johnson volunteered.

Administration:

· Rich had everyone introduce themselves and state the name of the committee they represent.

· Nona made the motion to approve the November 17^th, 2005, minutes as written, JoAnne seconded and the motion which passed unanimously.

Huddle (Business of the Church)

• · Ongoing business

- Task force updates: Church visioning

Sharon Clermont representing the team presented the action plan for implementation of the Natural Church Development program. The plan consists of the following summarized steps:

1. Publish a letter in the February Church newsletter which explains at a high level what the program can accomplish for ORUMC.

2. Letter sent to active ORUMC attendees no later than 2/15/06 to solicit volunteers to take a survey. 30 surveys are required spread over a representative sample of 3 groups of attendees.

3. There will be a formation of a committee consisting of 7 members of the church plus Pastor Bill. This committee will consist of Ralph Will, Sherrie Cottrell, Sharon Clermont and four other committed long-term members of the church. (Preferably volunteers) The committee will work closely with the coach to determine what areas we need to act upon once the survey results are tabulated.

4. March 5, 2006, Ralph would like to present a message to the congregation of the purpose of the program and the upcoming survey. Ideally this would be inconjuction with Pastor Bill’s sermon.

5. The survey will be taken on Sunday, March 12, 2006, and should take 45 minutes to an hour.

The cost of the program is $150. The cost covers the processing of the surveys and the book. Sherrie also stated that there is another “Introduction Session” to this program like she and Ralph attended being offered at Epworth United Methodist Church in Elgin on Wednesday evening, February 8^th. Pastor Bill also shared that his previous church in Cary is doing this same program and is about one year ahead of us in this process and he is keeping in touch with them.

Marshall made the motion to move forward with this plan and Jim Naatz seconded and the motion passed unanimously.

- Cell Tower – Pastor Bill said that he was going to let it be as it is. We continue to receive the checks. – This will be tabled until we hear anything further,

- Calendar Review – Jerry passed out the calendar and asked for any updates be given to him. Marianne shared her updates.

• · New Business (Rich Hill)

- Visioning (goal status) – once/quarter – Proposed progress on goals for the first time in March of this year. The committee goals will be added to the minutes.

- Business for Ad Council – Committee heads should identify agenda items to be brought to next month’s meeting by notifying Rich and/or Sherrie so they can be added to the agenda

- Committee reports – Rich shared his expectations for monthly committee reports which are:

· Share key activities for next month/two – progress of church business and ministry work and/or where help or involvement from other committees would be beneficial.

· Needs from Ad Council – Anything that needs a vote, resource limitations or new ideas. Also update the committee on any issues or conflicts that the council can facilitate as a whole.

Sharing

• · Pastor’s Report

Pastor Bill said that the Spiritual Gifts & Strengths courses will be offered later this month and in February, respectively. How do you handle your money as a Christian? may also be a class to be offered in the future.

• · Committee Reports

· Finance

Year end report for 2005 (Preliminary)

   Final congregational giving           $299,997      9% below expected in budget

  Christmas offering                            $3,100 (Significantly lower than normal)

  Sprint rent                                       $25,338

 with other income, Total Income =    $362,000       5% below budget

Total expenses =                               $351,000      7% below budget,

The year ended in the black, thanks to the hard work of committees to keep expenses under budget - special thanks to the Trustees who were significantly below budget.

Total budget for 2006 will be    $369,000       compared to 2005 budget of $379,000.  It is lower for '06 because Staff Parish has taken salary for Associate/Education Pastor out of budget.

Carolyn is transitioning to new co-chairmen for Fred Utne & John Machonis.

· Stewardship

No report.

· Trustees – Jim Naatz shared the following update:

1. New Fans were installed in sanctuary to hopefully reduce energy bills.

2. On January 3^rd the water line to the building broke at the water main on Springinsguth Road. The village repaired the break. As a result of the break course sand entered into our system and caused us to change out all the fill valves for the toilets, along with 2 shut off valves. The 2 men’s urinals will be repaired when the repair kits are received. The village was called out twice because of the sand in our system and both times the water meter had to be switched out due to the sand in the meter. We now have a new meter capable of being read electronically from outside the building.

3. The 2006 lawn maintenance contract was renewed and we are saving 10%.

4. The fire alarm was fully inspected on Dec. 22 with no problems noted.

5. In order to save a significant amount ($1 - $1.50 per call) on directory assistance calls, please use 1-800-FREE-411 or 1-800-373-3411.

· Staff-Parish

No report.

· Discipleship (Nominations)

No report

· UMW – United Methodist Women

Sherrie showed the new UMW brochure and stated that it was printed on the color printer in the office. Sherrie also stated that the UMW programs have been planned for 2006. They are also going to begin evening meetings on Wednesday, February 15^th (3^rd Wednesday of the month) at 7:00 p.m. at Shirley Odegaard’s home. January’s UMW meeting is on China and will be presented by Jill Wood_Naatz.

· UMM – United Methodist Men

Marshall provided an update on the following:

1. At the last Habitat there were 7 people that went. The next Habitat is set up for February 18^th,

2. Of course, February 5^th is SuperBowl Sunday so join us Spaghetti and Meatballs.

· WTTF - Worship Technology Task Force

The Mixer Board is out for repair. No one should touch anything in the sound both for now without contacting someone on the WTTF. The task force is considering getting a computer specifically for this area.

· Evangelism (Salt & Light)

No update.

· Education

Amy shared that the education committee evaluated the Christmas program subsequent to the program. She also shared that the next month’s meeting is dedicated to vacation bible school. The committee is looking for input on (i.e. VBS daytime vs. evening, etc…).

· Worship/Music –

Karen Moore reported ahead of time via email: The Music committee....appreciated working with Education in planning and presenting the two Sunday services in Advent.  They hope to be able to do something similar next Christmas...is currently planning for Lent, Tennebrae and the Easter Season.

Jill said thank you for decorating of the church during the advent festival and the UMM for taking it all down and following her directions. She also asked for feedback on the advent candles and the service.

· Youth – Marianne reported the following: 
1. Ski Trip--5 adults and 18 youth leave January 20th for Wesley Woods.
2. 30 Hour Famine--She has started to pass out packets, kids are encouraged to participate and bring friends if they would like to--February 24-25.
3. ASP--We need commitment by the end of January, have 45 spots, will be in Magoffin County, KY. Meetings will begin soon.
4. Louisiana United Methodist Storm Recovery Center--this is the Louisiana Conference's response to the 2005 Hurricanes. They are based in Baton Rouge and have several areas where they are working. We are hoping to send a small group there this summer the week of July 15-22.  Marianne applied January 19th to have a group of 10 go down. The minimum age is 16 years it would be great to get some key Sr. High leaders to participate. Anyone
interested should contact Marianne. Of course they do not want to take people from ASP.
5. Souper Bowl Sunday – Canned Food with $1 around it will be collected on February 5th in the Narthex.
Willow Creek Association--we are now members and have a member ID number # 11982. This is an amazing tool that I encourage all committees to look into to see if there is something for you. Donna has the ID on file in the office.

· Lay Leader

JoAnne said that she has committees scheduled to present in front of the church through March.

· Caring Ministries

Dr. Bruce reported that they did have a meeting on the 3^rd of January. They do want to have every member have a caring ministry. Glen let everyone know about ChildServ and about the information that they received when ORUMC received the honor late last year. This committee also contributed to Richard Vales and was a Rainbow Covenant Church. Bruce is also looking for a co-chair for this committee. They will also be updating their brochure.

· Micah Ministries – Social Justice Committee

This committee is concentrating on hunger and more on the roots of hunger. Upcoming is a focus on a Lenten study with a book study (March 7 – April 4^th). UMW donated $100 to their ministry. They are also going to support the 30 hour famine.

· Family Ministry

Advent festival went very well – Amy thanked Marianne for all her work on caroling. She is going to look into a family movie night and maybe bowling.

· Christian Corner - Nona shared the following update:

Michael Wojtal helped with a very good Christmas program for the kids and Santa was Great. There was a dinner for the staff. Want to thank Marshall and Jim for the security system for the safety of the children. There are a couple of new teachers.

Jerry McDaniel Reviewed the Color Copy Request form – This is for batch type operations in the office.

Closing Prayer

The meeting closed at 9:15 with a prayer by Pastor Bill.

Respectfully submitted by Cathy Mottar

Next Meeting February 16^th – 7:15 p.m.

Addendum

Congregational Goals 2006

Carry On with Greater Diligence:

1. 1. Reduce Church Clutter
1. a. Group Property Ownership Disposition/Storage Guidance
2. b. Obtain Storage Space
2. 2. Leadership for Drama and Altar Decoration
3. 3. Expand Social Justice Council
4. 4. Assistant Pastor

Committee Goals

FINANCE COMITTEE GOALS

2006

Monitor and manage ORUMC gifts and tithes faithfully and judiciously to provide funds for ORUMC operations and staffing, ORUMC ministries and missions, unexpected and unbudgeted expenses whether for ministry opportunities, improvements or repairs.

Communicate financial information to the congregation, church leaders and committees on a timely basis.

Develop budget for new fiscal 2006 year.

Manage the transition to new financial secretary and investigate new software and computer capabilities for financial accounting of ORUMC funds.

UMM & UMW COMITTEE GOALS

2006

1. 1. Increase participation
2. 2. Offer More Variety and Service Opportunities

WORSHIP TECHNOLOGY TEAM COMITTEE GOALS

2006

1. 1. Install a permanently mounted projector system and retractable screen.
2. 2. Improve projection brightness and/or sanctuary darkening.
3. 3. Procure Sanctuary Computer for projection.
4. 4. Install remote control video Camera with Zoom, Pan, and Tilt.
5. 5. Procure DVD recorder.
6. 6. Upgrade sound system with In-ear wireless monitor (up to 12)
7. 7. Investigate Choir area and Piano Microphones
8. 8. Upgrade Office computer system
9. 9. Install Wired and Wireless network, High Speed Internet
10. 10. Fully employ features of new printer/copier.
11. 11. Establish Permanent Audio/Visual work group
12. 12. Focus on Content and Worship support.

EDUCATION COMITTEE GOALS

2006

1. 1. Increase Attendance
2. 2. Continue Co-Teachers
3. 3. Investigate Improved Signage
4. 4. More In-service Conferences

WORSHIP PLANNING TEAM COMITTEE GOALS

2006

· To enhance worship through 1) new uses of fabric and banners, 2) new ways of presenting scripture in order that words might be better heard and understood, 3) more dramatic readings and skits which focus on the theme of particular worship services, 4) written explanations to the congregation regarding the use of certain symbols, hymns, colors, etc. 5) Expanded use of Video.

· To include 1 or more new members on the worship planning team who are not involved in the music program of our church.

· To design worship to appeal to as many of our senses (learning styles) as possible.

MUSIC COMITTEE GOALS

2005 - 2006

Provide for continued growth of the music program

· Present a workshop with outside clinician in the fall of 2006

· Invite youth and non-choir members to participate in the workshop and other special events

· Encourage the participation of the youth in choirs, solo, and ensemble presentations in the services

Support the present program by increasing paid staff

· Paid positions for: Director of Music

· Praise Team Director

· Directors of children's' choirs

· Choir accompanists

Present musically based services to enhance the worship of ORUMC

· Provide special music during Advent

· Plan and present an all choir service on February 12, 2006

· Lead a Tennebrae Service

· Conclude with an all-choir service on May 21, 2006

YOUTH COUNCIL COMITTEE GOALS

2006

1. 1. To have better transition from Jr. High confirmation to Sr. High youth group.
2. 2. Confirmation will be better organized with clear expectations, small groups, etc…
3. 3. We would like to see 40 youth participate in the 30 Hour Famine.
4. 4. We would like a group of Sr. High youth to attend the conference’s Sr. High Super Rally in April.
5. 5. We hope that the summer mission trip in 2006 will have 40 or more participants.

CARING MINISTRIES COMITTEE GOALS

2006

1. 1. To have each member of ORUMC identify at least one Caring Ministry “to call their own” by the end of 2006.

CHRISTIAN CORNERS CHILDCARE COMITTEE GOALS

2006

1. 1. Increase enrollment
2. 2. Provide new “cubbies”
3. 3. Investigate Improved Signage
4. 4. More In-service Conferences
• · Committees that I was unable to locate their goals

- Stewardship

- Trustees

- Staff-Parish

- Discipleship (Nominations)

- Evangelism (Salt & Light)

- Lay Leader

- Micah Ministries

- Family Ministry